Community Room Rental Request Form | White Bear Lake Minnesota

Requested Date

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Available: May 1 - Labor Day: Monday - Sunday, 8:00 a.m. - 2:00 p.m.; Labor Day - April 30: Monday - Sunday, 8:00 a.m. - 10:00 p.m. ; No availability on holidays

Requested Hours *

Private parties will be allocated a maximum of six hours.

Name of Organization/Business/Event *

Type of Organization/Group *

Please check all that apply.

Non-Profit # *

Organization/Renter's Full Address *

Contact Person(s) *

Phone Number *

Email Address *

Event Description *

Estimated Number of Attendees *

Maximum capacity is 75 ppl.

Serving Food? *

Serving cooking, coffee and water

Serving food

No food

Serving Alcoholic Beverages? *

Yes, we are hiring a caterer to provide alcohol service

Yes, we are providing alcohol for free for no compensation (including ticket sales, event charges, donations, etc.)

Yes, we are a non-profit in existence for at least 3 years and will be selling alcohol (requires a temporary liquor license from the City)

All parties serving alcohol are required to provide liquor liability insurance in the minimum amount of $1,000,000, naming the City of White Bear Lake as additional insured and covering the date and location of the event.

Acknowledgement

By submitting your electronic signature below, you are acknowledging:

1) Upon application approval, the City of White Bear Lake shall make available the Boat Works Commons facilities for use on the date specified. The City reserves the right to exercise supervisory authority and to prevent unauthorized or illegal activities on City property. The City shall not be responsible for interruptions of the use of the described facilities for reasons beyond its control, and reserves the right to cancel this reservation for reasons of public safety of convenience.

2) I (We) represent and agree that I (we) read and understand the policies regarding the use of the Boat Works Commons, including cancellation procedures, liabilities and responsibilities assumed, times and curfews and maximum room capacities. I (We) further understand that fees paid by me (us) are refundable only in accordance with City policies recited in the Policy for Use of the Boat Works Commons.

3) I (We) agree that my (our) use of the Boat Works Commons facility is voluntary and undertaken at my (our) own risk and that the City of White Bear Lake will not be liable for any claims, injuries, damages of whatever nature incurred by me or members of my (our) organization due to the negligence of members of my (our) organization, or the negligence of third parties.

4) On behalf of myself and the organization that I represent, I expressly forever release and discharge the City, its agents or employees, from any such claims, injuries or damages. I also agree to defend, indemnify and hold harmless the City from any claims, injuries or damages of whatever nature arising out of or connected with my use of the Boat Works Commons. I also agree to reimburse the City for any damage, breakage, maintenance, theft of equipment beyond the damage deposit figure if so warranted.

Electronic Signature *

By entering your name electronically, you agree to the acknowledgements listed above.

Date of Electronic Signature *

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